Representing the 10,000 solicitors across Westminster & Holborn, providing a forum for networking and promoting professional legal services in the 21st Century.
THE CITY OF WESTMINSTER AND HOLBORN LAW SOCIETY PRIVACY NOTICE
This privacy notice (Notice) explains how The City of Westminster and Holborn Law Society (a company limited by guarantee and registered in England and Wales with company number 05467334) (WHLS, we, us) processes your personal data, and your rights in relation to the personal data we hold.
This Notice may be updated from time to time; however, any major changes will be notified directly to those affected wherever practicable and published on our website https://www.cwhls.org.uk. This Notice is effective from 8 March 2021, when it was last updated.
2. Data controller and contact details
WHLS is the data controller of your personal data, if you have any questions about how WHLS uses your personal data, whom we share it with, or if you wish to exercise any of the rights set out in this Notice, please contact us using the following email address firstname.lastname@example.org.
3. How we collect your information
We may collect your personal data in a number of ways, for example:
4. The types of information we collect
We may collect the following categories of personal data about you:
Special category data (e.g. data concerning health and race/ethnicity). From time to time, we will process special category data for the following purposes:
5. The legal bases for processing your data, how we use that data and with whom we share it
We will only process your data on a lawful basis. The lawful bases include:
Where we have a contractual relationship with you
We may process your personal data because it is necessary for the performance of a contract with you, or to take steps at your request prior to entering into such a contract. For example, we need to process personal data in order to comply with the terms and conditions of WHLS’ membership and the terms and conditions applicable to the use of our Website. In this respect we use your personal data for the following: WHLS Privacy Notice
In this respect, we may provide your personal data to the following:
We may process your personal data because it is necessary for our or a third party's legitimate interests. Our legitimate interests include pursuing our mission to increase participation in WHLS and to represent solicitors within our geographic scope in a way that promotes and safeguards the integrity of the profession. Our interests will always be weighed against your rights, interests and expectations. In this respect, we use your personal data for the following:
In this respect, in addition to the recipients named in the section above, we provide your personal data to the following:
In some cases, we may need process your personal data in order to comply with our legal and regulatory obligations. In this respect we may use your personal data to comply with subject access requests of others, tax legislation, for the prevention and detection of crime, and to assist the police and other competent authorities with investigations (including criminal investigations).
In some circumstances we may seek your specific consent to process your personal data: for example, we will obtain your consent to send you our newsletters or other marketing emails where it is appropriate to do so.
If you have given your consent and you wish to withdraw it, please contact us using the contact details above or, in the case of marketing emails, click on the unsubscribe link within the marketing email.
6. International transfers
Our direct marketing provider holds information on servers based in the USA. Personal information will only be transferred outside of the UK if an appropriate gateway and safeguards (such as an adequacy decision in respect to the recipient country’s data protection regime or the approved Standard Contractual Clauses) are in place.
We may also transfer your personal data outside the UK in respect to international events. In such cases we will ensure that such transfers are conducted in compliance with data protection legislation.
7. How do we protect your data?
WHLS takes the protection of your data very seriously. We use appropriate technical and organisational precautions to keep your data safe and secure. We limit access to your personal information to ensure it is processed in an authorised manner. However, please note that transmission of information on the internet is not completely secure and we cannot guarantee the security of your data transmitted to us. Once received, we take all reasonable steps and security features to try to prevent unauthorised access.
8. Retention of your data
We will only retain your personal data for as long as is necessary to fulfil the purposes set out in this Notice and for our legitimate business purposes after the termination of your relationship with us. On expiry of the relevant retention period, your personal data will be deleted, suppressed or anonymised, as applicable.
If you are a member we may keep your membership details throughout your period of membership and 12 months after membership has ceased (to allow us to contact you following the initial lapse) and then limited to retain your name and last date of membership noting you are no longer a member.
10. Your rights
You have the following rights concerning your personal data:
Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply, for example, if we have reason to believe the personal data we hold is accurate or we can show our processing is necessary for a lawful purpose set out in this Notice.
If you are unhappy with how we are processing your personal data please contact us, you can also make a complaint to the Information Commissioners Office (ICO) (www.ico.org.uk), although the ICO advises that you should first try and resolve any issues with us first.